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Deploy and install printers using group policies

Deploy and install printers using group policies

There are several ways you can install and deploy printers. By far the easiest way is to install and configure ‘Print and Document Services’. Here is how you do that with either 'per user' or 'per machine' policies applied.

  1. Start Server Manager and click ‘Add roles and features’.
    How to deploy and install printers using group policies
  2. Click ‘Next’.
    How to deploy and install printers using group policies
  3. Click ‘Next’.
    How to deploy and install printers using group policies
  4. Click ‘Next’.
    How to deploy and install printers using group policies
  5. Check ‘Print and Document Services’.
    How to deploy and install printers using group policies
  6. Click ‘Add Features’.
    How to deploy and install printers using group policies
  7. Click ‘Next’.
    How to deploy and install printers using group policies
  8. Click ‘Next’.
    How to deploy and install printers using group policies
  9. Click ‘Next’.
    How to deploy and install printers using group policies
  10. If you have a multifunctional device that can also scan you may want to install ‘Distributed Scan Server’ also. You need to to verify if you device is compatible. Click ‘Next’.
    How to deploy and install printers using group policies
  11. Click ‘Install’.
    How to deploy and install printers using group policies
  12. Click ‘Close’ to finish the installation wizard.
    How to deploy and install printers using group policies
  13. From Server Manager choose Tools –> Print Management.
    How to deploy and install printers using group policies
  14. As you can see my HP Color Laserjet is already listed. You need to configure your printers on the server before you can share or deploy them to your clients. How you install a networked printer on your server is described in another manual.
    How to deploy and install printers using group policies
  15. Before we can continue we have to create a GPO for printer deployment. Open Group Policy Management from the Server Manager.
    How to deploy and install printers using group policies
  16. Right click ‘Group Policy Objects’ and choose ‘New’
    How to deploy and install printers using group policies
  17. Give it a name.
    How to deploy and install printers using group policies
  18. Link the GPO to the domain.
    How to deploy and install printers using group policies
  19. Select printers and click ‘OK’.
    How to deploy and install printers using group policies
  20. The GPO is now linked and should be applied to all users and/or computers depending what choice you make later in Print Management. Close Group Policy Management.
    How to deploy and install printers using group policies
  21. Go back to Print Management and right click the printer you want to deploy and choose ‘Deploy with Group Policy’.
    How to deploy and install printers using group policies
  22. This is an interesting choice. What should you do? It depends on your situation. If your users have their own laptop and they are the only user on that device I would choose ‘per user’ because once applied it never needs to be applied again under normal circumstances and ‘per user’ offers more flexibility when it comes to printer specific settings. One setting in particular, the set ‘Make default printer’ is available in ‘per user’ and not in ‘per machine’. But if you have a call center for example where many different users use many different workstations I would opt for ‘per machine’. The ‘per machine’ GPO is also faster then ‘per user’.
    How to deploy and install printers using group policies
  23. Click ‘Browse’.
    How to deploy and install printers using group policies
  24. Select ‘Printers’ and then click ‘OK’.
    How to deploy and install printers using group policies
  25. The GPO ‘Printers’ is now listed, select ‘The users that this GPO applies to (per users) and click ‘Add’.
    How to deploy and install printers using group policies
  26. The printer is now listed and click ‘OK’.
    How to deploy and install printers using group policies
  27. Read the details and click ‘OK’.
    How to deploy and install printers using group policies
  28. Click ‘OK’.
    How to deploy and install printers using group policies
  29. If you check the hive Deployed Printers you will see the printer listed!
    How to deploy and install printers using group policies
  30. If you check on a client you will see that the printer is available.
    How to deploy and install printers using group policies

The way the Printers GPO should be implemented depends a lot on how your network layout is. This example applies the GPO to any user and any computer that user logs in and this may not be what you want. You may need to adjust the GPO a little bit so that it is optimal for your specific situation. If you have any questions about that and you need free advice please use the community forums at Forum.

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