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Mac OS X: Office 365 with the new Office 2016 suite

Last summer Microsoft released the new Office 2016 suite for the Mac. This is basically an upgrade of the good old Office 2011 for the Mac but there is more to this. If you purchase a Office 365 subscription you get all the cloud ‘goodies’ from Microsoft but you are also allowed to install Office 365 on 5 different devices. So, if you have also a Microsoft based laptop as I do you can install Office on that one also.

In this tutorial we will explain what you can do with Office 365 on a Mac and how to configure Outlook and Onedrive. In this tutorial we assume that you have already purchased an Office 365 subscription. I have Office 365 Small Business Premium and that includes almost everything Microsoft has to offer.


Install Office 2016 on your Mac

  1. Open Safari or your favorite browser (I changed to Firefox) on your Mac and browse to https://login.microsoftonline.com and login with your credentials. Click on ‘Download the latest version of Office’. Install Office 2016 on your Mac
  2. If you do not see the option to install Office 2016 for the Mac you probably do not have OS X 10.10 Yosemite installed. That is a minimum requirement to install the 2016 version. I have Office 2013 already installed on my Windows 10 laptop. Click install.
    Install Office 2016 on your Mac
  3. Download the Office 2016 for the Mac installer. Click ‘Save File’.
    Install Office 2016 on your Mac
  4. Once downloaded it should appear in your downloads folder and double click on the installer.
    Install Office 2016 on your Mac
  5. Click Continue
    Install Office 2016 on your Mac
  6. Read the license agreement and click Continue.
    Install Office 2016 on your Mac
  7. Click Agree.
    Install Office 2016 on your Mac
  8. Click Install
    Install Office 2016 on your Mac
  9. Enter your credentials and click Install Software
    Install Office 2016 on your Mac
  10. Almost done, click Close.
    Install Office 2016 on your Mac
  11. Click Get Started
    Install Office 2016 on your Mac
  12. Sign to activate Office
    Install Office 2016 on your Mac
  13. Sign with the email address you use for login into Office 365
    Install Office 2016 on your Mac
  14. They need to know what account you want to use to activate.
    Install Office 2016 on your Mac
  15. In my case it is my work account.
    Install Office 2016 on your Mac
  16. Sign in
    Install Office 2016 on your Mac
  17. I choose the Colorful theme for Office.
    Install Office 2016 on your Mac
  18. We can start using Word.
    Install Office 2016 on your Mac
  19. And there is Word 2016 for the Mac
    Install Office 2016 on your Mac
  20. Have a look in Applications and see what other Office 2016 apps are installed.
    Install Office 2016 on your Mac

How to configure Outlook 2016 on your Mac

  1. If you have not done that already I would drag the Office icons to your dock. Launch Outlook now.
    How to configure Outlook 2016 on your Mac
  2. Outlook wants to be able to read information from your keychain. Click always allow to prevent further prompts for this.
    How to configure Outlook 2016 on your Mac
  3. Click Next
    How to configure Outlook 2016 on your Mac
  4. Click Get started
    How to configure Outlook 2016 on your Mac
  5. Start using Outlook
    How to configure Outlook 2016 on your Mac
  6. Add account
    How to configure Outlook 2016 on your Mac
  7. Choose Exchange or Office 365 if you have that. I have Office 365 so I choose that.
    How to configure Outlook 2016 on your Mac
  8. Fill in the credentials you use to login Office 365
    How to configure Outlook 2016 on your Mac
  9. Check ‘Always use my response for this server’ and click Allow.
    How to configure Outlook 2016 on your Mac
  10. Review your settings and you are ready to use Outlook 2016 on your Mac.
    How to configure Outlook 2016 on your Mac

How to install and configure Onedrive

  1. Open the app store and find Onedrive and click on Get.
    How to install and configure Onedrive on your Mac
  2. Sign in with your credentials for the App Store.
    How to install and configure Onedrive on your Mac
  3. Click Open to launch Onedrive
    How to install and configure Onedrive on your Mac
  4. Initial configuration for Onedrive has started. Click Get Started.
    How to install and configure Onedrive on your Mac
  5. With your Onedrive credentials sign in. Remember that this is NOT Onedrive for Business so you cannot use your Office 365 credentials for this. You need to use your Microsoft account for this.
  6. You can change the location for your OneDrive folder.
    How to install and configure Onedrive on your Mac
  7. The default points to Documents and that is good for me.
    How to install and configure Onedrive on your Mac
  8. Click Next
    How to install and configure Onedrive on your Mac
  9. You can choose to synch all your file or some. Click Done
    How to install and configure Onedrive on your Mac
  10. My recipes are now synched and ready to be used!
    How to install and configure Onedrive on your Mac

How to install and configure Onedrive for Business on your Mac

  1. Download Onedrive for Business Mac sync client from https://www.microsoft.com/en-us/download/details.aspx?id=45519
    How to install and configure Onedrive for Business on your Mac
  2. Open your downloads folder and start the installation of Onedrive for Business Mac sync client
    How to install and configure Onedrive for Business on your Mac
  3. Double click OneDrive for Business installer.
    How to install and configure Onedrive for Business on your Mac
  4. Continue
    How to install and configure Onedrive for Business on your Mac
  5. Continue
    How to install and configure Onedrive for Business on your Mac
  6. Agree
    How to install and configure Onedrive for Business on your Mac
  7. Install
    How to install and configure Onedrive for Business on your Mac
  8. Enter your Mac administrative credentials and click Install Software
    How to install and configure Onedrive for Business on your Mac
  9. Click Close
    How to install and configure Onedrive for Business on your Mac
  10. Look in Applications for Onedrive for Business
    How to install and configure Onedrive for Business on your Mac
  11. Click Get Started
    How to install and configure Onedrive for Business on your Mac
  12. Enter your Office 365 credentials and click Sign In.
    How to install and configure Onedrive for Business on your Mac
  13. Choose the location for the Onedrive for Business folders.
    How to install and configure Onedrive for Business on your Mac
  14. I choose the default which will create folders inside the Documents folder.
    How to install and configure Onedrive for Business on your Mac
  15. Click Next
    How to install and configure Onedrive for Business on your Mac
  16. I changed the color of the menu bar because in Dark it does not show the Onedrive for Business cloud. You’ll see two clouds, one for your Business account and the other one is for your personal Onedrive Account.
    How to install and configure Onedrive for Business on your Mac
  17. The personal Onedrive Account.
    How to install and configure Onedrive for Business on your Mac
  18. The Onedrive for Business folder inside your Documents folder.
    How to install and configure Onedrive for Business on your Mac

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About www.server-essentials.com 

www.server-essentials.com is founded by Mariette Knap, a Dutch Microsoft MVP. www.server-essentials.com is a community for IT Consultants and Business Owners who, themselves, take care of the IT infrastructure and Employees who do that little extra in the company to keep things running. Our forum is for discussing all things ‘IT’ and more.  Our documentation is top notch and written by and for the community.

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